You know that planning an event takes a lot of work. It involves finding the ideal venue, setting up technology and making your guests feel at home and making the event memorable. But what a lot of us forget events are likely to generate a massive amount of waste and use up an eye-opening amount of energy.

It’s time to make the switch. More and more people are realizing that events don’t need to have an enormous environmental impact. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.

Why is it important to go green for your event?

You may be shocked by this number: A typical three-day event with 500 participants will generate approximately 2,835kg of waste and use up to 300000kWh of energy. That’s not just a big number, but it’s also a huge chance to make improvements.

Sustainability is a concern for today’s customers. They are looking forward to seeing their favorite brands and businesses walking the talk. When you plan a sustainable event it will not only benefit the environment, but also show your guests that you are a brand with something more than just a screen or the stage.

Simple Waste Management Strategies to reduce the amount of clutter

Let’s begin by eliminating waste. Even the tiniest of events can produce a lot of mess. There’s single-use plastics, as well as leftover food. Also, there may be printed brochures which no one has read. The sustainable management of waste is less difficult than you thought.

Here are a few simple changes that will go a far:

1. Switch out disposables and plastic cups and other utensils with recyclable options that are compostable or reusable.

2. Instead of printed event programs, use apps or QR codes instead.

3. Give away leftovers. If you’re working with caterers request that they donate excess food items to local charities.

4. Recycling stations are an excellent method to get people to recycle.

It’s not perfection that matters it’s progress. Every scrap of waste you eliminate or reduce is a triumph.

Managing energy like professional (without having the status of one)

You don’t have to be an engineer to make the right decisions regarding your energy usage. The first step in making a change is to simply be aware about the amount of power that events use. If we are talking about energy management event strategies isn’t about sacrificing comfort or technology. It’s about paying attention to how you use them.

Here are a few easy methods to cut down on energy consumption:

1. Choose venues with sustainability certifications or renewable energy sources.

2. Make use of energy efficient equipment and LED lighting to illuminate displays and AV.

3. It is possible to host hybrid or virtual events in order to minimize the cost of travel and venue.

4. Be simple. The most efficient setups consume less energy.

Create an experience with the same impact but using less resources.

GreenUP Checklist, Your Secret Weapon

If you’re wondering what to do next Tools such as the GreenUP Checklist can make life much simpler. It breaks down each step into easy actionable steps.

This checklist is built around the United Nations’ Sustainable Development Goals which means that you’re aligned with something greater that just your particular event.

You have the power to create a positive impact

It’s about not being perfect however, it’s about focusing. Whatever steps you take, you are aiding in shifting the industry toward a better future.

They’ll remember your memorable speakers, the fun interaction and the fact that your event was not dated or a waste of time. So go ahead, take charge with conviction and demonstrate to your guests that caring for the environment is part of the experience.