The banking technology has greatly automatized bookkeeping. However anyone who handles financial records is aware that automation doesn’t always work. When the bank feeds aren’t functioning properly, and the historical transactions may be not available and clients might still be sending documents in the format of PDF. In the end, someone must transform a PDF document intended for reading into something that accounting software will actually use.
Converting bank statements will help you save time by automatizing the process. Docubrew instantly converts the data from your bank statements into structured spreadsheet information.
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When a pdf becomes the missing piece
Imagine a bookkeeper working on the year-end reconciliation of an incoming customer. The accounting platform shows recent transactions, but some older months are missing. The client downloaded original PDF statements.
It was once a process of long hours of tedious copying an Excel spread sheet. The PDF bank statement to Excel workflow offers a more suitable alternative. Docubrew extracts transaction data from paper bills that have been scanned or PDFs that are digital.
Reduced manual transcription is a great method to cut down the possibility of making mistakes for professionals who must transfer bank statements to Excel frequently.
Save the Pages that Actually Are Counting
Bank statements do not consist exclusively of transactions. A 12-page document may include an account cover page, a cover page overview, disclosures, or notices as well as a variety of pages of transactions in the bank.
Docubrew lets users view the document and choose the pages that are relevant prior to conversion. This makes it easy to convert bank statement data to Excel without having to add irrelevant content.
Once processed, the resulting file is able to be opened in Excel or created for use with accounting platforms, such as QuickBooks, Xero, and FreshBooks.
CSV Provides a Flexible Accounting Workflow
CSV remains useful because it is widely supported by databases, spreadsheets, and accounting programs. If you need a bank statement to CSV, Docubrew produces structured output based on the transaction table contained in the statement.
The same process can help firms convert bank statements into CSV. It is useful whether reconstructing historical records, handling the cleanup of new clients, looking into missing transactions, or compiling the data for reconciliation.
Accounting firms who need to deal with clients or multiple statements can benefit from batch processing.
Financial Documents Should Be viewed with a keen eye for privacy Controls
It’s not the only thing to think about when processing financial records. Bank statements could contain sensitive information about clients Bookkeepers and accountants are also concerned about the place where they process.
Docubrew offers two options. Windows desktop software is used to process files on the personal computer of the user, and the statements do not need to be uploaded in order to be converted. Cloud encryption is available to those who prefer to work in a browser. The uploaded files are deleted automatically within 24 hours.
This choice is what separates Excel software, which depends solely on remote processing from the bank statement platform.
Turning Document Archives Back Into Working Data
PDF statements are fantastic documents, but they’re not ideal when transactions need to be sorted, reconciled removed, or imported into another. Scanned files add a new complication because the transaction information may exist only as an image.
Docubrew is a powerful application that blends OCR and statement parsing to turn document scans into usable financial information. This offers accountants, bookkeepers and business owners a way to transform archival financial records into usable transactional data.
The result is an easy improvement to a previously tedious routine: preserve the bank statement as a primary financial record while turning its transactions table into data that you are able to use.